Equity Commissioner

The Equity Commissioner’s mandate is to work towards breaking down barriers to full participation in student life and addressing discrimination on campus. In particular he or she shall:

  • Be responsible for resources shared with the Student Federation such as the Women’s Resource Centre, Pride Center, International House, Centre for Student with Disabilities, Student Right Centre, Food Bank, Peer Help Centre, Foot Patrol and Bilingualism Centre;
  • Implement campaigns and programming to educate students on equity issues;
  • Amplify marginalized voices, and eliminate barriers on campus in consultation with the concerned groups;
  • Maintain contact with the University of Ottawa’s Aboriginal Resources centre, Ombudsperson, and Office for the Prevention of Discrimination and Harassment as well as the Inter union groups and any other campus community committee where graduate student representation is required;
  • Be a standing member of the Campaigns committee;
  • Assist the University affairs commissioner in regards to all academic affairs or student rights matters;
  • Ensure the bilingualism of all official Association documents and communications.

 

External Commissioner

The External Commissioner’s mandate is to oversee the public communications of the Association and represent the association on issues external to the University. In particular, he or she shall:

  • oversee all campaigns of the Association;
  • oversee government lobbying efforts of the Association;
  • act as a liaison with external bodies of which the Association is a member including, but not limited to, national or provincial students’ associations;
  • be responsible for the on-campus implementation of campaigns and services of the national or provincial students’ associations;
  • keep the Board updated on external issues affecting Members of the Association;
  • oversee official promotions of the Association, including but not limited to posters, pamphlets, and the official Association website and online newsletter;
  • be responsible for media relations for the Association; and
  • chair the Campaigns Committee.

 

Finance Commissioner

The Finance Commissioner’s mandate is to oversee all financial dealings of the Association. In particular, he or she shall:

  • act as internal auditor and financial advisor to the Association;
  • ensure that all monies received by the Association be safely deposited with the financial institution named by the Board for this purpose;
  • monitor, on behalf of the Association, financial investments, if applicable;
  • oversee the collection, deposits and disbursements of all monies and receipts of the Association;
  • administer the payment of all debts incurred by the Association;
  • negotiate the health and dental plans of the Association with its insurance broker and its insurance provider;
  • supervise and administer the Academic Project Fund;
  • subject to Section 19.2, with the Resources Commissioner, cause the Association to enter into financial agreements that have been approved in accordance with these by-laws by the Board or, to the extent permitted, the Executive Committee;
  • prepare a concise financial report with respect to the Association and the Café Nostalgica and present it at the first Board meeting of each semester;
  • arrange the preparation of the Association and Café Nostalgica year-end financial statements by the Association’s external accountant and present the financial statements to the Board;
  • with the Resources Commissioner, prepare a yearly budget for the Association, present it to the Board for approval, and present it for information at the Annual General Meeting;
  • with the Student Life Commissioner, assist the Café Nostalgica manager in preparing a yearly budget for the Café Nostalgica, presenting it to the Board for approval, and presenting it for information at the Annual General Meeting;
  • serve as a standing member of the Capital Building Fund Committee;
  • chair the Finance Committee;
  • serve as a standing member of the Grad House Committee;
  • serve as a standing member of the Café Nostalgica Committee.

 

Internal Commissioner

The Internal Commissioner’s mandate is to preserve the administrative integrity of the Association while ensuring communication between the Executive Committee, and the Committees of the Association. In particular, he or she shall:

  • be responsible for calling a meeting of the Executive Committee prior to any meeting of Members or Board meeting;
  • be responsible for calling meetings of the Board that are requested pursuant to Section 7.2(a)(i) and meetings of the Executive Committee that are requested pursuant to Section 11.2(a)(i);
  • establish the schedule for regular Board and Members meetings, subject to approval in accordance with these by-laws;
  • ensure the proper and adequate recording of the minutes of Board and Members meetings and sign one copy of the approved minutes;
  • keep custody of the Association’s seal, if applicable;
  • ensure that any notice required to be given under the Letters Patent, these by-laws or the Act is properly given;
  • administer the Association’s relationship with Departmental Associations;
  • assist the graduate students, in a Department where no Departmental Association exists or where one is inactive, to create an active Departmental Association;
  • ensure that the Association complies with existing privacy regulations when dealing with membership lists and other protected documents;
  • chair the By-Laws and Constitution Committee;
  • serve as a standing member of the Capital Building Fund Committee; and
  • serve as a standing member of the Café Nostalgica Committee.

 

Resources Commissioner​

The Resources Commissioner’s mandate is to oversee and preserve the various resources and properties of the Association. In particular, he or she shall:

  • chair the Capital Building Fund Committee;
  • chair the Grad House Committee;
  • serve as a standing member of the Grad House Oversight Committee and the Café Nostalgica Committee
  • act as the official representative of the Association to its employees and, subject to Section 16, coordinate the hiring and contract renewal process for the staff of the Association;
  • subject to Section 19.2, with the Finance Commissioner, cause the Association to enter into financial agreements that have been approved in accordance with these by-laws by the Board or, to the extent permitted, the Executive Committee;
  • with the Finance Commissioner, prepare a yearly budget for the Association, present it to the Board for approval, and present it for information at the Annual General Meeting;
  • oversee the general operations of all Properties of the Association;
  • report regularly to the Executive Committee and Board on the affairs of the Properties of the Association;
  • with the Finance Commissioner, prepare an annual budget for the Grad House.

 

Student Life Commissioner

The Student Life Commissioner’s mandate is to organize student life events and services for the graduate student community. In particular, he or she shall:

  • represent the Association in regards to student life and non-academic services matters within the University;
  • coordinate the organization of the Association’s social events and community life projects;
  • assist the Finance Commissioner in preparing a concise financial report with respect to the Café Nostalgica and presenting it at the first Board meeting of each semester;
  • assist the Finance Commissioner in arranging the preparation of the Café Nostalgica year-end financial statements by the Association’s external accountant and in presenting the financial statements to the Board;
  • with the Finance Commissioner, assist the Café Nostalgica manager in preparing a yearly budget for the Café Nostalgica, presenting it to the Board for approval, and presenting it for information at the Annual General Meeting;
  • interact with the Café Nostalgica manager on a weekly basis to ensure that decisions of the Café Nostalgica Committee, as approved by the Board or Executive Committee, as applicable, are carried out;
  • with the External Commissioner, coordinate the promotion of Café Nostalgica;
  • chair the Café Nostalgica Committee and the Social Committee; and
  • serve as a standing member of the Grad House Committee.

 

University Affairs Commissioner

The University Affairs Commissioner’s mandate is to advocate for graduate student rights and academic interests inside the University. In particular, he or she shall:

  • represent the Association in regards to all academic and student rights matters within the University;
  • ensure representation of graduate student interests and concerns with academic and administrative decision-making bodies of the University;
  • oversee the organization and promotion of Association-sponsored academic events for graduate students, including but not limited to the Interdisciplinary Conference;
  • assist or represent any Member with an academic or student rights case who requests assistance or representation, subject to the policies of the University;
  • manage communication between the Association and graduate student representatives on committees of the University;
  • manage communication between the Association and the Faculty of Graduate and Postdoctoral Studies, as well as other student associations and labour unions inside the University;
  • chair the University Affairs Committee; and
  • serve as a standing member of the Campaigns Committee.