Services

Breastfeeding Room

Parents on campus, whether they’re students, staff, faculty or administration, now have a private and secure location to breastfeed their children on campus thanks to the Graduate Students Association’s student-parent advocacy and work with the University of Ottawa since January 2014.

A nursing room was officially opened in Room 323B on the third-floor of the University Centre (UCU) in 2016. The room is accessible by a code available at the GSAED office, the Women’s Resource Centre, the SFUO office and the Community Life office. The room is equipped with two comfortable chairs, a change table, a microwave and fridge, free diapers and children’s toys. The room is also secured with a safety phone line that connects to Protection Services in case of an emergency.

The nursing room is accessible to anyone on campus who wishes to breast feed or just spend some quiet time with their baby or toddler.

Business Cards

GSAÉD provides official uOttawa business cards to graduate students. Cards are offered in English and/or French. To place your order, drop in at any time during regular business hours.

Orders require seven business days to process and we only accept credit card payments.

A minimum order of 100 cards, and costs vary based on order size:

  • 100 cards: $ 19.91
  • 200 cards: $ 21.65
  • 250 cards: $ 22.72
  • 300 cards: $ 24.07
  • 400 cards: $ 26.08
  • 500 cards: $ 28.80

Sample Business Card

Discounts

Café Nostalgica

Go to the second floor of the Grad House for a sticker that shows your graduate student status. Show this sticker and get a 15% discount on your non-alcoholic beverages and foodstuffs at Café Nostalgica.

Sporting events

The GSAÉD has negotiated discounts on attendance at local sporting events:

  • Ottawa Champions Baseball Club
    Promo code: UOTTAWA ($8)
  • Ottawa Redblacks Football
    Promo code: UORB ($26.50)
  • Ottawa Fury FC Soccer
    Student price ($14)
  • Ottawa 67’s Junior Ice Hockey
    Student price ($14)
  • Ottawa Senators Ice Hockey
    Promo code: SSA (25% off the ticket price)

Equity Service Centres

Ethical Purchasing

The Canadian Federation of Students-Services offers a number of programs and services in order to meet the unique needs of students and to help students’ union save money. By combining students’ unions’ promotional material orders from across the country, we can achieve economies of scale. By purchasing in bulk, we can buy high-quality materials at substantially lower prices than any campus organisation could secure individually. By dealing directly with manufacturers, like the Single Mothers’ Cooperative of El Salvador, the Canadian Federation of Students brings workers and purchasers closer together so that we know exactly how our materials are made.

Fair Trade and Union-Made

Through this service, students’ unions like the GSAÉD directly impact the shape of the promotional materials industry. When we purchase union or cooperatively made materials, other companies feel obligated to offer products that are made under ethical conditions and respect workers’ rights to organize.

Sweatshop-Free Campuses

Holding a sweatshop-free event or adopting a sweatshop-free purchasing policy is an easy way to reduce the impact on the environment and promote ethical labour standards. This service provides students’ unions with union and cooperatively made materials to ensure that our campuses are sweat-free.

With certain minimum order sizes, the GSAÉD can purchase mugs, water bottles, pens, highlighters, lanyards, buttons, t-shirts, tote bags, and notebooks, with or without customised artwork.

If you would like to place an order on behalf of your departmental students’ association, or for questions or inquiries about the ethical purchasing service, contact the Internal Commissioner at internal@gsaed.ca

Financial Aid

If you participate in conferences as a graduate student, you may be eligible for a GSAÉD Academic Project Fund. Click here for criteria, deadlines, and forms.

If your association organises academic events and they are sponsored by your institute, school or department, you may also apply for funding. Click here for more information.

For details on emergency grants available to students in dire financial need due to unforeseen circumstances, click here.

Insurance Coverage

Service provider: GreenShield Canada
Customer service
: 1-888-711-1119
Web
: https://student.greenshield.ca/main

Benefit Booklet

Online Registration

Forms

The coverage period is from September 1 to August 31.

However, claims can only be submitted as of the end of October.

The GreenShield health and dental insurance plan includes coverage for professional health services, prescription drugs, dental care, eye examinations and glasses and travel insurance. This plan is provided to the GSAÉD’s membership through the Canadian Federation of Students’ National Student Health Network. Through negotiations with Canada’s only not-for-profit insurance provider, Greenshield, the Canadian Federation of Students offers the most comprehensive set of benefits available through a campus health plan.

All full-time students starting in September are automatically covered under the plan, while part-time students and those starting in January can opt-in. Students can also pay a supplemental premium to cover their spouse or family.

If you wish to opt out of the health and/or dental insurance plan, the only way to do so is via your uoZone account. From there, click on Finances and jobs, choose Opt-out and provide the information requested by the insurance company. You must apply to opt out every school year that you do not want insurance coverage through the GSAÉD. You have to enter information regarding your comparable coverage with another insurance plan. A confirmation will be sent to you and a credit will be applied automatically to your uOttawa student account. Please note that the provincially administered health plans (OHIP, QHIP, and UHIP) do not constitute comparable coverage for the purposes of deregistration from the Greenshield group insurance offered by the GSAÉD.

Please note that if you receive a 100% financial credit from the University because you submitted your thesis or withdrew from all your courses before the Fall deadline to do so (September 28), you will also receive a refund for the insurance plan and will no longer be covered by it. This does not apply to the Winter session. Note, too, that while undergraduate students at the University of Ottawa are also covered by Greenshield Canada, they are covered under a different insurance policy. Graduate students should be sure that they are using the policy number 23785 and identification number starting with GSA.

Travel Insurance

A summary of your travel insurance benefits can be found in the Travel Insurance Booklet. Here is your Travel Insurance Card.

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For assistance with a travel insurance claim, for coverage inquiries, or for travel confirmation letters, please contact Global Excel Management Inc., the company appointed by the Insurer to provide medical assistance and claims services under the policy, directly at toll free 1.866.870.1898 or 819.566.1898.

Note that the Graduate Students Association is not able to sign a document for proof of travel insurance. To obtain such a letter, you may contact the insurance brokerage at least two weeks before you require it by calling 613-369-4425 or writing to studentinquiries@morneaushepell.com.

To extend your coverage beyond the coverage period shown below, please contact RSA Travel Insurance Inc. at toll free 1.877.562.5412 or 819.562.5412.

While travelling, please ensure to carry the Medical Assistance card provided to you on the RSA Travel Insurance Inc.’s website.

ISIC

The International Student Identity Card (ISIC) is a service offered by GSAÉD due to our membership in the Canadian Federation of Students. It identifies you as a student worldwide and offers you discounts in Canada and abroad. To obtain an ISIC card, visit the office of the GSAÉD in room GSD 204.

For more information, visit the ISIC card site.

Mental Health

Graduate Student Mental Health

The GSAÉD is united with 12 other graduate student unions in Ontario through the Canadian Federation of Students-Ontario. Together, our Federation engaged in a two-year research project to identify and document the experiences of Ontario graduate students that negatively affect their mental health. Through the Not in the Syllabus survey, just over 2,000 graduate students from across the province were asked about their experiences with bullying and harassment on their respective campuses along with the resulting impacts on their mental health. This factsheet outlines some of the provincial survey results and highlights the experiences of graduate students at the University of Ottawa.

Supporting Graduate Student Mental Health at the University of Ottawa

Mental Health Resources

GSAED Health Plan

Allows students to get a reimbursement of $35 per visit to a Psychologist, limited to a benefit maximum of $400 The Psychologist has to be registered and recognized by Green Shield (GSAÉD’s health care provider – this provision can be found on page 8 of the uOttawa GSAÉD benefit booklet).The Student Support Program is an additional, complimentary benefit for all covered graduate students. The program provides access to Short-term Professional Counselling for personal and emotional issues. Students can choose from a variety of delivery methods to best suit your comfort level and lifestyle including in-person (off campus), telephonic, e-counselling, instant video, text-based self-paced online chat with a counselor. The program is completely confidential within the limits of the law. No one will ever know that a student has used the service unless they choose to tell them.

If a student is currently seeing an onsite counsellor through the University, they may continue to see that counsellor as this service will continue to be a part of the overall services provided by the University to students. Students can call 1.855.649.8641 or visit workhealthlife.com and sign up using the Organization name “GSAED” for full access to the SSP services and resources.

Student Support Program

We are pleased to announce that the GSAÉD is introducing a new service to graduate students with health & dental coverage through Green Shield Canada effective October 1st 2015; the Student Support Program (SSP). The SSP is an additional, complimentary benefit for all covered graduate students. The SSP is completely confidential within the limits of the law. No one will ever know that a student has used the service unless they choose to tell them. The program provides access to Short-term Professional Counselling for personal and emotional issues. Students can choose from a variety of delivery methods to best suit your comfort level and lifestyle including In-Person (off campus), Telephonic, E-Counselling, First Chat (instant online chat with a counsellor), Video, Text-based self-paced. If a student is currently seeing an onsite counsellor through the University, they may continue to see that counsellor as this service will continue to be a part of the overall services provided by the University to students.

Students can call 1.855.649.8641 or visit the SSP Website and sign up using the Organization name “GSAED” for full access to the SSP services and resources.

SASS Counselling

There are several services available to uOttawa students via SASS Counselling, such as peer counselling, personal counselling, pet therapy, coaching and various workshops. Workshops include: Skills for better Coping with Anxiety; Speak Up! Skills for better expressing your feelings related to anxiety; Exam Anxiety; and Self-Esteem, which deals with imposter syndrome and low self-esteem. Coaching is a confidential service for students who are functioning relatively normally but who strive to achieve optimal performance. The aim of coaching is to help students clarify their goals and identify action steps necessary to achieve these goals. Peer Counselling is staffed by students at uOttawa whom have been trained to listen and provide informal emotional support to assist you in achieving your goals. Personal Counselling is with a member of the uOttawa Counseling and Coaching Service.

Good to Talk Service

Provided by the Government of Ontario, Good to Talk is a free, confidential and anonymous service. Professional counsellors are available 24hrs a day, 365 days a year to provide telephone counselling and referrals regarding mental health, addictions and well-being for post-secondary students. 1-866-925-5454.

Centre for Students with Disabilities

Staff and some of their volunteers are trained in active listening, and staff is trained in suicide alertness (Safe Talk) and Suicide Prevention (ASIST). Within their office hours, staff members of the Centre are available to listen if you need support, and to provide resources to you for more long-term support.

Peer Help Centre

This Centre has several services for uOttawa students. The Peer Support Help Line provides help and information to students facing everything from homesickness and academic stress to a wide variety of personal circumstances such as abuse, sexual identity confusion, family dynamics, and crisis situations. Referrals to other relevant services also will be made if so desired. The phone line is staffed by certified volunteers with extensive training from the Distress Centre of Ottawa and Region in active listening, call management, crisis intervention, suicide intervention, and limits and boundaries. This Centre also offers Active Listening/Peer Support Chat. This service is not designed to take the place of professional counseling, but simply offers students the opportunity to address their problems with an empathetic peer.

Women’s Resource Centre

Offers peer-to-peer support within an anti-oppression and feminist framework.

Pride Centre

Offers a confidential one-on-one active listening service to community members in need of a sympathetic ear.  Their staff members have been trained in Active Listening, and they offer non-judgmental support to help you address any aspect of your sexual orientation, love life, identity, and/or gender. If you would like to come in and talk, you can book in advance via e-mailphone, or come by our office. Confidential private chats can be requested.

Canadian Federation of Students

Maintains a student wellness website

University of Ottawa mental health services

Offer comprehensive bilingual assessments, diagnosis, and treatment for mood disorders, anxiety disorders, eating disorders, attention deficit disorder, and many other conditions; as well as support through life changes. Treatment is individualized and may include counselling, psychotherapy, and medication. Counselling sessions are usually restricted to 6-8 sessions. **  Please note that only those enrolled in the UOHS Family Health Team (FHT) are eligible for counselling services.  All patients are eligible be referred to a psychiatrist where appropriate.  There is no fee for uOttawa mental health services.

Local organizations for mental health services

With regard to academic support, we have the Student Academic Success Service (career development, writing help, aboriginal resource centre, student mentoring ), the Graduate Student Mentoring Serviceand some faculties have their own mentoring service as well in regards to academics.

Room Reservations

GSAÉD is pleased to offer graduate students the possibility to rent study rooms and the multi-purpose room in our newly constructed Grad House (601 Cumberland).

You may reserve at the front desk or by submitting a completed Grad House Event Space Application.

Multipurpose room 307

This multipurpose room is equipped with a projector and screen. It is perfect for a panel, a workshop or even a movie night. It seats 35 people, but the total capacity is 55. It is only available from 17:30 to 22:00 (exceptionally 23:00) during the week.

If you require the access to the multimedia tower (USB ports), be sure to get the e-card from Multimedia Services at least 48 hours before you require the room.

Note that a Special Occasions Permit is required if you are planning to sell or serve alcohol at your event in GSD 307. For information on how to obtain this permit, contact the Café Nostalgica Manager.

To inquire about room availability for GSD 307, please contact the Administration and Services Coordinator at admin@gsaed.ca or at 613.562.5935.

Study Room 209

This study room has a capacity of eight people (with tables and chairs) or 13 people (chairs only). It contains an oval table and chairs. It is suited for committee meetings and group study.

To inquire about room availability for GSD 209, please contact the Administration and Services Coordinator at admin@gsaed.ca or at 613.562.5935.

Grad Lounge

This room cannot be rented, but it always open for graduate students to use. You’ll find comfortable couches and armchairs, tables, a microwave, and a kids’ section.

Tax Filing

UFile.ca is one of Canada’s leading online tax filing services. Despite the normal pricing for Ufile’s service – starting at $15.95 per use – members of the Canadian Federation of Students, which includes us, can use the tax filing programme for free all year round.

Follow this link to access UFile.ca.

U-Pass

Founded in 2007, The uOttawa U-Pass is a joint service of the Student Federation and the Graduate Students’ Association of the University of Ottawa, saving students $140 a year on public transit.

The U-Pass is automatically issued to full-time students living within the OC Transpo and Société de Transport de l’Outaouais (STO) service areas and is valid from September 1 to April 30.

For more information on the service and its distribution, visit the U-Pass website

Volunteering

The GSAÉD provides a variety of services to its graduate student membership and supports many different campaigns on a local, provincial, and national level. To ensure effective services and modes of support, the Association relies on the hard work and dedication of our many volunteers. To recognize our volunteers and support the time and effort they put in, the GSAÉD has launched the volunteer page! Here you will be able to find information on the different committees of the Association, contact information, our Co-Curricular Record account and how to sign up, and upcoming volunteer appreciation events!

Our Committees
The GSAÉD committees are the foundation of the range of work that the association is able to accomplish each year. Each committee has its own roles and responsibilities and function as a team to set meeting times and action plans for Association projects. The number of hours that volunteers are expected to complete is based on the needs of the committee and the availability of the volunteer. The GSAÉD is always looking for new volunteers! If you are interested in any of the following committees, please contact the appropriate commissioner.

Committees of the University Affairs Commissioner, university@gsaed.ca

University Affairs Committee
The purpose of the University Affairs Committee is to promote the academic interests of members of the Association and to undertake the development, implementation and maintenance of those academic initiatives of the Association, such as the Writing Consultation Program.

Committees of the Internal Commissioner, internal@gsaed.ca

By-laws and Constitution Committee
The purpose of the By-Laws and Constitution Committee is to act as advisory body of the Association on all issues pertaining to the internal regulations of the Association.

Committees of the External Commissioner, external@gsaed.ca

Student Issues Action Committee
The purpose of the Student Issues Action Committee is to promote the political interests of members of the Association and to undertake the development, implementation and maintenance of all local campaign initiatives (research, public awareness, lobbying and mobilisation) of the Association and national or provincial students’ associations.

Board of Governors Coalition
Its purpose is to be able to positively influence the Board of Governors and as a result, improve the overall student experience at the University of Ottawa. The BoGC’s goals include reducing student fees, gaining more positions for student representatives on the BoG, and working towards creating a more democratic process for decision making within the BoG.

Committees of the Student Life Commissioner, studentlife@gsaed.ca

Social Committee
The purpose of the Social Committee is to oversee the social events programming of the Association.

Café Nostalgica Committee
The purpose of the Café Nostalgica Committee is to act in a management advisory capacity for the Café.

Committee of the Finance Commissioner, finance@gsaed.ca

Capital Building Fund Committee
The purpose of the Capital Building Fund Committee is to oversee the management of the Capital Building Fund of the Association.

Co-Curricular Record
Information coming soon.

Volunteer Appreciation Night
December 9, the GSAÉD is holding an invitation-only volunteer appreciation event for all of our amazing volunteers! Join us for an evening of savoury drinks and treats with good company and have all your hard work recognized! The event will be taking place at Café Nostalgica from 18:00 to 20:30.

GSAÉD Volunteer Awards

The GSAÉD Council created volunteer awards to recognize the exceptional involvement of its members in activities, initiatives, or campaigns of GSAÉD and departmental associations.

The Deadline for the application will be announced shortly. For more information, please contact info@gsaed.ca Winners will be announced at the Annual General Assembly.

Writing Consultation Program

GSAÉD’s Writing Consultation Program aims to better serve graduate students’ academic needs at the University of Ottawa. This volunteer peer-to-peer mentoring service can help graduate students through the writing process. Our team of writing advisors are ready to discuss with you many of the complex and challenging obstacles relevant to writing that may arise throughout your studies. We recognize that writing at the graduate level can be quite challenging for many students, and that everyone can benefit from a second opinion and a little boost of confidence.

Sessions are by appointment only, and appointments are one hour in duration. Please book your appointment today by visiting this link and selecting your preferred meeting time. The sessions will take place in the Grad House (GSD) at 601 Cumberland on the University of Ottawa main campus.

If you have any question, please feel free to contact university@gsaed.ca